Writing a Difficult Email? Templates for Success!

Decrease Font Size Increase Font Size Text Size Print This Page

Ever got around to writing an absolutely crucial email, only to freeze up and forget exactly how to process words from your brain without sounding needy/pushy/entitled/grovelly?

Me too. All the time.

So I’ve written a few templates (because templates makes everyone’s life easier) for a few of my own personal ‘sticky spot’ emails that should have you conversing like a pro in no time at all.

These templates are just a suggestion to give you an idea of ways of communicating by email in professional working situations.

1. We met – I’m making contact (at a bar/networking event)  

Dear _________

It was a pleasure to meet you at ____________ on (date).

I thought it may be sensible to drop you a quick email and let you know that these are my contact details. I apologise that I couldn’t give you a business card at the time. I’m waiting to have some printed/I’d run out from all that networking I was doing!/a bear ate them out of my backpack.

If you ever fancy getting together for a coffee sometime to discuss __________, then you can contact me on this email address or my mobile number on ____________.

I look forward to hearing from you shortly.

Best wishes,


2. Would you like to come and see me perform?

Dear ____________

I will be performing in __________ at ____________ on ______ (include date/time).

I’d be extremely pleased if you were able to attend and see me perform, as…

a. I’m currently seeking representation and I believe your agency would suit my capabilities as an actor/singer/spoken word poet/belly-dancer/bear-tamer (what’s with all the bears?!)

b. I remember you mentioned you’d be interested to see something I’m involved in at ___________ that one time, and now’s your chance!

I do hope you can make it. Let me know if you’re able to attend and I’ll ensure you’re put on the guest list.

Best wishes,


3. I’d like to apply for a job.

Ah, the real trickster. Here goes…

Dear (Salutation, Surname) OR Dear Sir/Madam,

I would like to apply for the ___________ role you have advertised with __________.

(include your standard cover-letter stuff here dependent on the industry and role . Don’t forget to always tweak to suit each and every job application. Also, keep it short and simple. People sifting through CV’s don’t have the time or energy to read a 1000-word essay!)

Please find attached a copy of my CV as requested.

Should you require any further information from me, please do not hesitate to contact me on this email address, or via telephone on ___________.

I look forward to receiving your response in due course.

Yours sincerely/faithfully (respectively to the above greetings)


 Don’t forget to tweet us @YouthArtsOnline, and let us know how these templates worked for you!

Leave a Reply

Your email address will not be published. Required fields are marked *